Executive Assistant People Operations

🇺🇸In-Person - Clearwater, FL$38K–$52K/yriJust now

Corporate Operations Executive Support Administrative Operations People Operations Office Management Business Operations

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Summary

Executive Assistant supporting the People Operations function at KnowBe4, a global cybersecurity leader with 70,000+ organizational clients. The role involves managing executive priorities, administrative operations, and people-focused initiatives in a hybrid work environment.

Key Responsibilities: Provide comprehensive administrative support to People Operations leadership, including calendar management, meeting coordination, documentation, and process optimization. Support HR initiatives, employee engagement activities, and cross-functional collaboration while maintaining confidentiality and organizational efficiency.

Skills & Tools: Strong organizational and time management abilities with proficiency in productivity tools and software. Excellent written and verbal communication skills, discretion, and ability to handle sensitive HR information with professionalism and tact.

Qualifications: Minimum 2-3 years of executive assistant or similar administrative support experience, preferably in a People Operations or HR environment. High school diploma or equivalent required; some college or associate degree preferred.

Location: In-Person - Clearwater, FL

Compensation: $38K–$52K/yr (estimated)

Job Description

KnowBe4 is the global leader in Human Risk Management, trusted by over 70,000 organizations worldwide to secure their employees and AI agents for over 15 years. We're pioneering a new era of security. AI-powered since 2016. And market-leading since day one.

Our HRM+ combines continuous risk intelligence, advanced technical defenses, and personalized training to help organizations build strong security cultures. We help organizations understand, measure, and reduce human risk across their entire workforce, defending against, deepfakes, and emerging AI-powered threats.

We believe that protecting organizations from cyberthreats and creating a positive environmental impact go hand in hand. True resilience is collective, it requires us to protect our people, our data, and our planet.

The Executive Assistant will perform a wide range of administrative support activities and provide assistance to the CHRO to facilitate the efficient operation of People Operations and the organization. The Executive Assistant will be responsible for calendar management, meeting logistics, travel coordination and administrative tasks as assigned by the CHRO.

Responsibilities:

Provide general administrative support to the CHRO and People Operations
Manage the calendar and schedule meetings for CHRO
Handle meeting logistics including the set up and /or clean up (when necessary)
Complete monthly expense reconciliation for CHRO’s corporate credit card and out of pocket expenses
Send out-going mail and/or packages as needed
Coordinate CHRO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs
Support external requests for speaking engagements, awards, etc.
Complete research projects as assigned by CHRO
Document preparation & management for CHRO
Effectively manage time, prioritize work, anticipate needs, and multitask across many assignments & projects
Create presentations/reports as directed by the CHRO
Errands as needed for CHRO and People Operations
Greet and direct external visitors and visiting team members
Secure appropriate signatures and track documents through the approval process on behalf of the CHRO
Maintain the highest level of professionalism and confidentiality

Minimum Qualifications:

Relevant prior experience in a professional support role is required
Experience with Gmail and Google Docs
High proficiency and experience with MS Office (Word and Excel)
Experience with web browsers (Chrome, Internet Explorer, etc.
Strong verbal and written communications
Good computer skills
Excellent time management and organization skills

Our Fantastic Benefits

We offer company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement, and certification completion bonuses - all in a modern, high-tech, and fun work environment. For more details about our benefits in each office location, please visit www.knowbe4.com/careers/benefits.

Note: An applicant assessment and background check may be part of your hiring procedure.

Individuals seeking employment at KnowBe4 are considered without prejudice to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation or any other characteristic protected under applicable federal, state, or local law. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please visit www.knowbe4.com/careers/request-accommodation.

No recruitment agencies, please.