Bid Admin Assistant II

🇺🇸Hybrid - Carson, CA$35K–$48K/yriJust now

K-12 Operations Bid Management Contract Administration Project Management Operations Support Document Management

Role Snapshot

The Bid Admin Assistant II keeps Lakeshore Learning Materials' bid process on time, organized, and compliant, supporting customer bids and contracts that help the company serve schools and families.

Key Responsibilities: Coordinates bid activities from start to finish, researches solicitations and deadlines, partners with Sales, Legal, Customer Service, and Operations to gather documentation, maintains Salesforce records, and compiles and delivers bid submission packages.

Skills & Tools: Strong organizational and deadline-management skills, attention to detail, cross-functional collaboration, research abilities, and proficiency with Salesforce and other tracking systems.

Qualifications: Experience in administrative, bid, proposal, or contract support work is expected; specific education and years of experience requirements were not detailed in the posting.

Location: Hybrid - Carson, CA

Compensation: $35K–$48K/yr (estimated)

Prep for this role with AI tools →

Job Description

The Bid Admin Assistant II keeps Lakeshore's bid process running smoothly — on time, organized, and compliant. You'll support the preparation and submission of customer bids and contracts, working alongside Sales, Legal, Operations, and Customer Service to make sure every detail is in place. Your work directly enables Lakeshore to serve the schools and families who rely on us.

A day on the job looks like this:

Coordinate bid activities from start to finish — tracking deadlines, managing correspondence, and following up on deliverables to keep submissions on schedule.
Research solicitation documents and bid opportunities to surface requirements, flag key deadlines, and gather the information the team needs to respond accurately and on time.
Partner with Sales, Customer Service, Legal, and Operations to collect documentation, resolve open items, and move bid projects forward.
Maintain clean, current records in Salesforce and other tracking systems — entering data, updating fields, and organizing supporting materials so nothing falls through the cracks.
Compile and organize bid submission packages, including required forms, response materials, and supporting documentation, and coordinate delivery logistics to meet submission deadlines.