Summary
The Instructor & Content Partnerships Specialist sources, recruits, and manages clinical experts as long-term content partners for Colibri's online professional education platforms. This role is central to building and maintaining a high-quality instructor pipeline while ensuring flawless execution of live webinars and events.
Key Responsibilities: Proactively recruit and convert clinical experts into content partners through strategic networking; own webinar scheduling and event orchestration to ensure optimal instructor-to-content alignment; serve as primary liaison for instructor relationships from onboarding through retention; coordinate documentation, compliance verification, and operational readiness for all instructor-led events.
Skills & Tools: Strong project management and vendor relationship management; excellent communication and stakeholder engagement abilities; proficiency with CRM or database systems; ability to balance multiple priorities and flag risks to leadership; passion for healthcare education and professional development.
Qualifications: 2–4 years of experience in recruiting, vendor management, partnership development, or related roles; experience coordinating events, managing external contractors, or working in healthcare/professional services preferred; bachelor's degree or equivalent professional experience; demonstrated ability to build and maintain professional networks.
Location: Remote - 1 Remote
Compensation: $55K–$75K/yr (estimated)
Job Description
At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,
Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,
and the community as a whole.
We have a rich and storied history. Colibri is one of the pioneers of online professional education,
introducing some of the first web-based professional education courses in 2001. Today, the company’s
family of brands are the leading online professional education platforms in their respective end-markets.
We proudly serve >1 million customers annually and employ more than 1,500 mission-aligned
professionals. To learn more, please visit: www.colibrigroup.com
What You Will Do::
• Proactively devise and execute plans for the sourcing, recruitment, and conversion of clinical experts into long-term Content Partners.
• Network through industry contacts, association memberships, trade groups, and internal referrals to build an active pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting to ensure a diverse and high-caliber instructor pipeline.
• Act as a brand ambassador to establish Colibri as the "Partner of Choice" within the healthcare professional community.
Webinar Scheduling & Event Orchestration — Year 1: 20% | Steady State: 35%
• Own the execution of the webinar schedule, utilizing established rubrics to determine optimal dates, times, and instructor selections for live broadcasts.
• Select and confirm presenters for in-person and streaming live events based on provided schedules and curriculum requirements.
• Manage the "supply-to-demand" alignment, ensuring that every scheduled event has a confirmed, high-quality instructor assigned well in advance of the air date.
• Flag scheduling bottlenecks or instructor shortages to leadership with recommended mitigation plans.
Partner Development & Relationship Management — Year 1: 25% | Steady State: 30%
• Serve as the primary liaison and consultant for instructor clinicians, ensuring a high-touch, professional experience from onboarding through active partnership.
• Conduct regular follow-up with instructors to gauge morale, gather feedback, and ensure long-term retention and engagement.
• Provide light-touch training and enablement to internal teams (e.g., Customer Service) to ensure they understand the value and subject matter of our instructor-led products.
• Maintain accurate and up-to-date instructor profiles, performance notes, and relationship history in internal databases.
Operational Readiness & Coordination — Year 1: 15% | Steady State: 10%
• Coordinate the collection and verification of all required partner documentation, including signed contracts, CVs/Resumes, references, and support documents.
• Ensure 100% compliance with regulatory and internal standards prior to any instructor-led event.
• Support the administrative duties and recordkeeping associated with the instructor lifecycle to ensure data integrity across all platforms.
What You Need To Success::
• 2+ years of experience in talent recruitment, partner management, or clinical relationship building.
• Proven expertise in candidate sourcing and building professional networks from scratch.
• Strong organizational and problem-solving skills with the ability to manage complex scheduling rubrics.
• Advanced communication abilities (person-to-person, telephonic, and electronic) with a high degree of professional polish.
• Ability to work independently with minimal supervision while maintaining a flexible work schedule to accommodate recruitment meetings.
• Knowledge of contract terminology and the ability to maintain confidentiality of proprietary company material.
Preferred:
• Experience in a technical recruiting or talent management role within the healthcare or education sectors.
• Familiarity with webinar platforms and live event coordination.
• Experience working with external contractors/vendors and tracking deliverables against defined expectations.
Network Growth & Strategic Sourcing — Year 1: 40% | Steady State: 25%
• Proactively devise and execute plans for the sourcing, recruitment, and conversion of clinical experts into long-term Content Partners.
• Network through industry contacts, association memberships, trade groups, and internal referrals to build an active pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting to ensure a diverse and high-caliber instructor pipeline.
• Act as a brand ambassador to establish Colibri as the "Partner of Choice" within the healthcare professional community.
Webinar Scheduling & Event Orchestration — Year 1: 20% | Steady State: 35%
• Own the execution of the webinar schedule, utilizing established rubrics to determine optimal dates, times, and instructor selections for live broadcasts.
• Select and confirm presenters for in-person and streaming live events based on provided schedules and curriculum requirements.
• Manage the "supply-to-demand" alignment, ensuring that every scheduled event has a confirmed, high-quality instructor assigned well in advance of the air date.
• Flag scheduling bottlenecks or instructor shortages to leadership with recommended mitigation plans.
Partner Development & Relationship Management — Year 1: 25% | Steady State: 30%
• Serve as the primary liaison and consultant for instructor clinicians, ensuring a high-touch, professional experience from onboarding through active partnership.
• Conduct regular follow-up with instructors to gauge morale, gather feedback, and ensure long-term retention and engagement.
• Provide light-touch training and enablement to internal teams (e.g., Customer Service) to ensure they understand the value and subject matter of our instructor-led products.
• Maintain accurate and up-to-date instructor profiles, performance notes, and relationship history in internal databases.
Operational Readiness & Coordination — Year 1: 15% | Steady State: 10%
• Coordinate the collection and verification of all required partner documentation, including signed contracts, CVs/Resumes, references, and support documents.
• Ensure 100% compliance with regulatory and internal standards prior to any instructor-led event.
• Support the administrative duties and recordkeeping associated with the instructor lifecycle to ensure data integrity across all platforms.
• Associate degree required (Bachelor’s degree preferred) in Business, Healthcare Administration, Communications, or a related field.
• 2+ years of experience in talent recruitment, partner management, or clinical relationship building.
• Proven expertise in candidate sourcing and building professional networks from scratch.
• Strong organizational and problem-solving skills with the ability to manage complex scheduling rubrics.
• Advanced communication abilities (person-to-person, telephonic, and electronic) with a high degree of professional polish.
• Ability to work independently with minimal supervision while maintaining a flexible work schedule to accommodate recruitment meetings.
• Knowledge of contract terminology and the ability to maintain confidentiality of proprietary company material.
Preferred:
• Experience in a technical recruiting or talent management role within the healthcare or education sectors.
• Familiarity with webinar platforms and live event coordination.
• Experience working with external contractors/vendors and tracking deliverables against defined expectations.
Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!
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