Fast Facts

The Senior Executive Assistant will provide high-level administrative support to executives, manage schedules, coordinate meetings, and improve workflows within the organization.

Responsibilities: Key responsibilities include managing executives' schedules, coordinating projects, preparing complex documents, and ensuring record retention standards.

Skills: Excellent organizational, communication, and multi-tasking skills; proficiency in MS Office; knowledge of corporate policy; and ability to handle sensitive information is essential.

Qualifications: An associate degree in business or a related field is required; a bachelor's degree is preferred. Must have 5-8 years of administrative experience, including supporting executives.

Location: This position is based in Bloomington, Minnesota, United States.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $65,000 - $95,000.

This position will be responsible for providing high-level administrative support to one or more executive.

ESSENTIAL DUTIES:

• Provides Executive with support including managing the executive’s schedule, arranging appointments, travel, meetings, conference calls, etc. May also provide support to Executive’s direct reports as needed.
• Coordinates and directs projects involving analytical reporting and tracking to aid executives. Collaborates with various staff and departments in preparing special reporting.
• Studies processes/methods to improve workflow, simplify reporting procedures, or implement cost reductions.
• Coordinates departmental, division and Company-wide meetings; arranges use of facilities, equipment, refreshments, speakers, collateral, etc.
• Prepares complex documents for distribution both internally and externally. 
• Reads and answers correspondence
• Serves as contact for people inside and outside of the company. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive’s intent to other managers.
• Files and retrieves departmental documents, records, and reports. Ensures record retention standards are met. 

QUALIFICATIONS:

• Must be based in MN
• Associate degree in business or secretarial science (two year program); bachelor's degree in business or liberal arts desirable.
• Five to eight years of experience in administrative/ secretarial positions with a minimum of two years of experience supporting executives in a corporate headquarters setting.
• Excellent oral and written skills.
• Strong organizational, initiative, process and multi-tasking skills in a fast-paced, high profile environment.
• Attention to detail & follow-up
• Able to maintain a highly organized, efficient and productive office
• Able to handle sensitive, complex, and confidential information appropriately.
• Strong PC skills (proficiency with MS Word, Excel, Outlook, PowerPoint are required).
• Considerable stress may occur at times, with occasional long hours and occasional travel.